Article Photo What You Need to Know About Microsoft Office 365 Nonprofit Discover the benefits of moving to Office in the cloud Ginny Mies and Cameron Jones - February 01, 2019 Is your staff spread across multiple locations? Do your staff and volunteers want to use personal devices like smartphones or tablets for work? Are you ready to retire the management of your in-house Exchange server? If any of this sounds familiar, it's time to consider Office 365's nonprofit options. Get Office 365 Nonprofit Microsoft Office 365 Nonprofit providesHosted email with varying degrees of storage:Unlimited archiving and enhanced security features (E3 and E5 licenses)50 GB of free storage per user (Business Essentials, Business Premium, and E1 licenses)2 GB of free storage (F1 licenses)All the same capabilities as the installed version of the Office suiteIncreased security features to better protect data and filesThe collaborative, anywhere, anytime availability of the cloudIf you have questions about going completely online, especially if you're working with sensitive information, read on.Eligible nonprofits and charities can receive donated and discounted Office 365 Enterprise and Small Business licensing. And because nonprofits come in different sizes and have diverse technology needs, there are five licensing plans to choose from that you can mix and match according to your different staff needs.Benefits of Office 365TechSoup sees many benefits of Office 365 for nonprofits, based on our own experience using it ourselves. Overall, it frees up IT staff time by making email maintenance, software upgrades, and insecure information storage a thing of the past. It also deepens the word processing, data analysis, communication, and productivity features of the traditional Office suite that your staff is already familiar with.Here are some of its key features. Hosted email. With Microsoft Exchange Online, you no longer need to manage an in-house Exchange server or set up a VPN for remote access to your office. Staff can access their email, shared calendars, and contacts from up to five devices, including PC, Mac, smartphone, or tablet. See above for a quick breakdown of storage for different licenses. Office Web Apps. You're on your way home from the office and realize that you forgot to update an important document. What do you do? With Office Web Apps, you can open, view, and edit documents right from your browser (Internet Explorer, Chrome, Firefox, Edge, or Safari) on your home computer or mobile device. Security and privacy. Built-in spam and malware protection for your email means your data will be better protected in the cloud and less work for IT staff. If your organization deals with sensitive information, be assured that Office 365 is compliant with industry standards such as HIPAA (Health Insurance Portability and Accountability Act) and FISMA (The Federal Information Security Management Act). Your IT staff can manage and customize your organization's security options in a single console (a web-based admin center). Document sharing. Easily share and co-edit documents with your colleagues with SharePoint Online, Microsoft's cloud-based file-sharing tool. You can edit documents simultaneously with others, saving you the time and confusion that comes from emailing documents back and forth. Group Collaboration. Microsoft Teams is an internal chat platform that acts as a hub for teamwork. It puts all your team conversations, files, meetings, and apps in a single shared workspace, which you can access from anywhere on your mobile device. Web and Voice Conferencing. Microsoft Skype for Business is an all-in-one tool for video calls, web conferencing, instant messaging, and voice calls. With high-definition (HD) video conferencing, you can meet and collaborate with out-of-office staff and volunteers. Skype for Business includes a real-time note-taking feature so you can keep track of ideas and notes from your meetings. Support 24/7. Don't have on-call IT staff? Office 365 provides 24/7 professional-level support for issues ranging from critical to mild (depending on the plan your organization has).Choosing the Right Office 365 Nonprofit PlanMicrosoft offers two fully donated plans and three deeply discounted plans.The two free donated plans are:Office 365 Nonprofit Business EssentialsOffice 365 Nonprofit E1These free plans do not include the full installed version of Office (Word, Excel, PowerPoint, etc.). In order to have both the full installed version of Office, as well as the cloud-based versions, we would recommend the discounted Office 365 Business Premium or E3 licenses. Both versions come with the ability to use five devices per license — allowing you to access your software from your phone, computer, or tablet.You can still supplement these cloud plans with traditional on-premises software through TechSoup, but if you are able to start moving to cloud products now, we recommend making the switch when you can. Office 365 plans are continually updated for security enhancements and robust new features. Office 2019 Standard is available to eligible nonprofits for a donated admin fee of $29, and Office 2019 Professional Plus is available for a discounted admin fee of $229. Both will work seamlessly with the free Office 365 plans. Office 2019 will not be updated with new features and will likely have less and less support available.The discounted plans areOffice 365 Nonprofit Business Premium ($3 per user per month)Office 365 Nonprofit E3 ($4.50 per user per month)Office 365 Nonprofit E5 ($15 per user per month)TechSoup has a dedicated group of people trained to provide advice and guidance to nonprofits about Office 365's nonprofit options — come talk to us! To see if your organization is eligible to access Office 365 Nonprofit licensing, see Microsoft's Who's Eligible. A Feature Comparison of the Office 365 Nonprofit Plans FeaturesOffice 365 Nonprofit Business EssentialsOffice 365 Nonprofit Business PremiumOffice 365 Nonprofit E1Office 365 Nonprofit E3Office 365 Nonprofit E5PriceFree$3.00 per user per monthFree$4.50 per user per month$15 per user per monthNumber of usersUp to 300 usersUp to 300 usersUp to 2,000 usersUnlimited usersUnlimited usersSubscription to desktop applications (Word, Excel, PowerPoint, etc.) for up to five PCs/Macs per userXX (plus Microsoft Access)X (plus Microsoft Access)Hosted emailXXXXXFile storage and sharing (1 TB storage per user)XXXXXOnline meetings, HD video conferencing, and instant messagingXXXXXOnline versions of Office (for editing and viewing Office files in web browsers)XXXXXOffice for Tablets and Smartphones (view and edit Word, Excel, and PowerPoint documents with iPad, iPhone, Android phones, Windows Phone, and Windows tablets)XXXIntranet site for your teamsXXXXXActive Directory integration: manage user credentials and permissionsXXXTeamsXXXXX24/7 technical phone supportXXXXXAdvanced security for your data that helps protect against unknown malware and viruses and provides better zero-day protection to safeguard your messaging systemXAnalytics tools for personal and organizational insights with Power BI and Delve AnalyticsXPSTN conferencing to allow invitees to join Skype for Business meetings by dialing in from a landline or mobile phoneXCloud PBX for cloud-based call management to make, receive, and transfer calls across a wide range of devicesXAdvanced eDiscovery with Predictive Coding and Text AnalyticsXGetting Started with Office 365Office 365 is designed for easy management. For nonprofits without IT staff, the Office 365 admin portal lets accidental techies configure settings and customize user licenses, permissions, and services according to their staff's needs.Additionally, TechSoup offers a variety of Office 365 implementation and support options, includingOffice 365 setup to get you up and running fastMigrating your existing email and files to Office 365 for organizations small and largeOffice 365 IT admin supportTechSoup also has a set of courses on Microsoft Cloud products that provide a foundation for understanding how to optimize your nonprofit's use of Microsoft Cloud solutions. This includes security standards and how to implement simple best practices to secure your data, how to optimize Outlook, Power BI basics, and tips to increase your nonprofit's productivity.Compatibility with Other Office ProductsYou cannot install the Office applications from one of the Office 365 discounted plans on the same device as Office products obtained through Volume Licensing. This applies to all Office products available as donations through TechSoup, including Skype for Business, Visio, and Project. You'll need to uninstall any Office products that you've received as donations through TechSoup before installing the applications provided through the discounted plans. This work is published under a Creative Commons Attribution-NonCommercial-NoDerivs 4.0 International License.