Product details

Description

Office 365 subscriptions can include access to Office desktop applications, hosted email, online file storage, and collaboration tools. Some subscriptions include additional productivity services, like mobile apps for Android and iOS, Skype minutes, and more.

Moving to Microsoft Cloud

With Microsoft Cloud subscriptions like Office 365, you get a variety of services delivered over the Internet. This includes downloads of the latest Office applications or access to them within your web browser. Office 365 subscriptions provide you with automatic software updates, so you'll always have the latest version.

Subscriptions and Licenses

When you choose your subscription, you'll also choose how many users (licenses) you need. Most organizations should obtain a license for every user in the organization. You can always add more licenses later or reassign a license to a different user.

Types of Office 365 Subscriptions

Microsoft offers Business subscriptions and Enterprise subscriptions for Office 365. The Business subscriptions are meant for small organizations, but some small nonprofits might be better served with an Enterprise subscription that includes more advanced features.

Business Subscriptions for Small Nonprofits

Since these subscriptions don't include Active Directory services, TechSoup recommends them only for nonprofits with fewer than 20 employees. They technically support up to 300 users.

Office 365 Business Essentials

Recommended for small nonprofits that don't need Office desktop applications.

Office Applications: Web Browser Only

Services Included

Office 365 Business Premium

Recommended for small nonprofits that need Office desktop applications but don't need all the features of the Enterprise subscriptions.

Office Applications: Downloaded Desktop Apps

Services Included

Enterprise Subscriptions for Nonprofits of Any Size

TechSoup recommends these subscriptions for nonprofits with more than 20 employees. Enterprise subscriptions include Active Directory services.

Office 365 Enterprise E1

Recommended for medium-sized to large nonprofits that don't need Office desktop applications.

Office Applications: Web Browser Only

Services Included

Office 365 Enterprise E3

Recommended for medium-sized to large nonprofits that need Office desktop applications and advanced compliance and security features.

Office Applications: Downloaded Desktop Apps

Services Included

Office 365 Enterprise F1

Recommended for nonprofits that have volunteers who need to access the organization's data.

Office Applications: Web Browser Only

Services Included

Office 365 ProPlus

Recommended for nonprofits that need Office desktop applications but don't need hosted email and calendars.

Office Applications: Downloaded Desktop Apps

Services Included

Nonprofit Pricing

Special nonprofit pricing is available for Office 365 Enterprise subscriptions (F1, E1, E3, and ProPlus) and Office 365 Business subscriptions (Essentials and Premium).

Microsoft requires nonprofits to go through an additional eligibility screening to access nonprofit pricing for cloud subscriptions.

Subscription costs depend on the type of subscription and the number of licenses needed. TechSoup can help you pick the best subscription for your organization.

Get Help Implementing and Managing Office 365

TechSoup can help your organization select the right licenses, migrate to Office 365, and manage your subscription. Talk to us about your options.

How Does Microsoft Cloud Work?

Desktop vs. Online

With traditional desktop or "on-premises" software, such as Office 2019, you make a one-time purchase to obtain a license to download, install, and run the software on your computer. You pay for a new version of the software when you want to upgrade it. (Microsoft software obtained through TechSoup includes Software Assurance, which provides you with free upgrades for two years after you receive a product.)

With Microsoft Cloud products like Office 365, you pay for an ongoing subscription that provides a variety of services delivered over the Internet. Most Office 365 subscription plans allow a user to download and install the newest Office desktop applications across multiple devices without making the traditional one-time purchase of a software license. These locally installed Office desktop applications are identical to what you would receive when purchasing a license for the desktop version of Office 2019. However, your Office 365 subscription provides ongoing, automatic upgrades for new features without requiring you to purchase a new license.

Subscriptions and Licenses

When you choose your subscription for Microsoft Cloud products, you'll also choose how many users (licenses) you need. Most organizations should obtain a license for every user in the organization. Because the licenses are paid for on a monthly basis, you can easily add more licenses later for new staff or cancel licenses for departing staff.

Remember, you can mix and match licenses and subscription types according to the needs of each staff member. Executive directors or program staff might need stronger security and privacy features than others, so you could benefit from getting different types of licenses for each of them.

Software Installation

You install desktop applications obtained through cloud subscriptions in a similar manner to installing traditional desktop software that's downloaded over the Internet. The installation process will typically uninstall previous versions of those applications. All of your old files that you created with the previous versions of those applications will be saved and available in the new version of the application.

Rules, Eligibility and Restrictions

Quantity:

Organizations can request an unlimited number of discounted products and cloud offers from Microsoft.
Requests that an organization places for discounted products must include at least five licenses. The five licenses can be for the same product or a combination of different products. This requirement is waived for some products.
For further details, see the Microsoft Eligibility, Allotments, and Returns page.

Budget: Organizations with annual operating budgets of any size are eligible for products in this program.
Nonprofits only:

Products are available to nonprofits with 501(c)(3) designation only.
Microsoft requires organizations that request discounted products to register at its nonprofit portal and send an eligibility validation certificate for Microsoft software discounts to TechSoup.
Microsoft reserves the right to grant or deny an organization's request at any time, for any reason.

Eligible organization types: Only nonprofit organizations whose missions benefit the local community are eligible for discounted products and cloud offers from Microsoft. This could include organizations with the following missions:

Providing relief to the poor
Advancing education
Improving social welfare
Preserving culture
Preserving or restoring the environment
Promoting human rights
Establishment of civil society

Ineligible organization types: Not all 501(c)(3) nonprofit organizations are eligible for discounted products and cloud offers from Microsoft. Ineligible organizations include the following:

Governmental organizations or agencies.
Educational institutions, including K-12 schools, colleges, universities, and trade schools.
Libraries.
Healthcare organizations, including hospitals, healthcare networks, health plans, ambulatory healthcare services, home healthcare and assisted living healthcare organizations, health research organizations, pregnancy centers, and laboratories. Exceptions include independent nonprofit organizations with the following missions: community, behavioral and women's health clinics; hospices; emergency services; and blood, tissue and organ banks.
Professional, commerce, and trade associations.
Professional and semiprofessional sports organizations.
Political, labor, and fraternal organizations.
Refurbishers that will be installing the software on refurbished computers to be distributed or donated to nonprofits or schools. Please visit the Registered Refurbisher Program.
Nonpublic, non-501(c)(3) libraries, including private libraries, school libraries, specialty libraries, armed forces libraries, and libraries in government agencies.

Territories: Organizations in Puerto Rico are not eligible to request discounted products and cloud offers from Microsoft. Organizations in all other U.S. territories are eligible.
Terms of service: Organizations that request Microsoft products must agree to any applicable terms of service.
Amendments: Microsoft reserves the right to supplement or amend these eligibility guidelines at any time without notice.
Anti-discrimination policy: Microsoft values and respects individual and cultural differences and is committed to providing an inclusive environment that is welcoming and free from discrimination. Therefore, organizations are not eligible to participate in this program if they have a policy or mission of discrimination in hiring, compensation, promotion, termination, retirement, training, programs, and/or services based on race, color, sex, national origin, religion, age, disability, gender identity or expression, marital status, pregnancy, sexual orientation, political affiliation, union membership, or veteran status. The only exception to this policy is for religious organizations that are exempt from laws that prohibit such discrimination.
FAQ: For more information about Microsoft's resources for nonprofits and program eligibility, see its Nonprofit FAQ.
Product distribution:

Products will be distributed under this program to qualifying organizations and libraries only, not to individuals.
Products are intended only for use by paid nonprofit employees and unpaid full-time equivalent (FTE) staff who have material day-to-day managerial, operational, and fiduciary responsibilities, and who will not use the license for personal income generation. Volunteers, members, and beneficiaries of the nonprofit are not eligible for nonprofit licenses and subscriptions
Recipient organizations may not transfer or resell Microsoft products to other organizations, including partner nonprofits or legally independent sister organizations.
Microsoft products may not be installed on computers that will be given to or sold to other organizations or individuals, even as part of a charitable program.

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Office 365 – Nonprofit Cloud Subscriptions

Description

Moving to Microsoft Cloud

Subscriptions and Licenses

Types of Office 365 Subscriptions

Business Subscriptions for Small Nonprofits

Office 365 Business Essentials

Office Applications: Web Browser Only

Services Included

Office 365 Business Premium

Office Applications: Downloaded Desktop Apps

Services Included

Enterprise Subscriptions for Nonprofits of Any Size

Office 365 Enterprise E1

Office Applications: Web Browser Only

Services Included

Office 365 Enterprise E3

Office Applications: Downloaded Desktop Apps

Services Included

Office 365 Enterprise F1

Office Applications: Web Browser Only

Services Included

Office 365 ProPlus

Office Applications: Downloaded Desktop Apps

Services Included

Nonprofit Pricing

Get Help Implementing and Managing Office 365

How Does Microsoft Cloud Work?

Desktop vs. Online

Subscriptions and Licenses

Software Installation

Rules, Eligibility and Restrictions

Installation and Licensing