Access

Description

Office 2019 Download and Installation Has Changed

Please note that all Office 2019 suites and individual applications, including Visio and Project, can no longer be downloaded directly through the VLSC. Beginning with Office 2019, all Office products available through volume licensing use Click-to-Run technology instead of the traditional Windows Installer technology. To download and install these products, IT administrators can use a special deployment tool from Microsoft.

If your organization has an IT administrator, you can provide them with Microsoft's instructions to download and install Office 2019 applications via the special deployment tool. Organizations without IT administrators that need help upgrading to Office 2019 can get low-cost professional assistance from TechSoup.

Access is a relational database management system that helps information workers track and report information.

This donation provides one license for installing the software on a single device. See a summary of Volume Licensing Product Terms for specific licensing details.

Which Versions of This Software Are Available?

You can choose to download the current version or the previous version of this software. You can find out which version is the current one on the Current Versions of Microsoft Products page. In addition, you can download the software in any language that's available.

Benefits for Organizations

If you have database experience, you can use Access to:

Maintain a database of information on members, donors, and other constituents
Convert data to reports and forms
Automate data processing without writing any code

Major Capabilities

Templates: Access includes prebuilt solutions that you can modify and adapt to your needs.
Forms and reports: You can design and create professional forms and reports based on the fields in your databases.
Tool development: Expression Builder and Macro Designer allow you to add automation and complex expressions without writing any code.
Web access: When connected with SharePoint Server, you can post your databases online and access, view, and edit them from the web. Users without Access software can open web forms and reports in a web browser and synchronize their changes automatically.
Data import: Access can connect to and import data from external sources, such as other Access databases, Excel spreadsheets, ODBC sources, and SQL Server database.

Important Volume Licensing Information

With Office suites and applications, you can choose between two types of volume license keys for product activation: a Key Management Service (KMS) license key or a Multiple Activation Key (MAK). You will be provided with both types of keys on the Microsoft Volume Licensing website.

Microsoft offers instructions on how to use a MAK or KMS key to activate volume editions of Office software.

Obtaining This Product

Installing this product requires you to download the software from the Microsoft Volume Licensing Service Center (VLSC) and enter a license key. You can download any available version or language for your product.

The license key allows you to install the product on as many computers as you have received licenses for. This quantity is specified in the email you receive from TechSoup after we approve your request.

Expect two emails:

When your donation request has been approved, TechSoup will send a message to your organization email address. This email will confirm the number of licenses you have requested and provide information about how to use the VLSC once Microsoft accepts your license agreement. Make sure the email address in your organization details is up to date in your account.
Three to five business days after your request is approved, Microsoft will send an email welcoming your organization to the VLSC. This email will indicate that Microsoft has accepted your license agreement. After you receive this email, you'll be able to follow the steps in the first email you received from TechSoup to obtain your donation through the VLSC.

Software Assurance

Under the Software Assurance program, you have the right to install any new release of products covered in the agreement during the term of your coverage.

System Requirements

See Office system requirements.
Microsoft installation technologies:

Office applications that are version 2019 or later must be installed using Microsoft Click-to-Run technology instead of the traditional Windows Installer (MSI) technology. Click-to-Run technology is the same technology that is used to install the Office applications that are included with Office 365 subscriptions.
You can't install multiple Office products on a computer if the products are the same version but use different installation technologies. In some cases, you also can't install two different versions of Click-to-Run applications on the same computer. For more information, see Microsoft Office support.

Rules, Eligibility and Restrictions

Quantity: Organizations receive an allotment of Microsoft software donations that is reset every two years. An organization's two-year cycle begins with its first donation request after July 27, 2011. After two years, a new cycle begins, and a new allotment is available.

During its two-year cycle, an organization can request

Up to 50 of each donated desktop product or CAL.
Up to 25 donated Windows Server Standard.
Up to five donated server products total that are not Windows Server Standard.

For further details, see Quantity and Frequency of Microsoft Requests on the Microsoft Eligibility, Allotments, and Returns page.

Budget: Organizations with annual operating budgets of any size are eligible for products in this program.
Nonprofits and public libraries only:

Donated products are available to nonprofits with 501(c)(3) designation and to public libraries. Public libraries must either have valid 501(c)(3) nonprofit status or be listed in the Institute of Museum and Library Services (IMLS) database.
Public libraries without a 501(c)(3) designation may request donated products through this program only for use on public access computers or on computers that are used to directly manage either the public access computers or the library's public access program.
Microsoft reserves the right to grant or deny an organization's request at any time, for any reason.

Eligible organization types: Only nonprofit organizations whose missions benefit the local community are eligible for donated Microsoft products. This could include organizations with the following missions:

Providing relief to the poor
Advancing education
Improving social welfare
Preserving culture
Preserving or restoring the environment
Promoting human rights
Establishment of civil society

Ineligible organization types: Not all 501(c)(3) nonprofit organizations are eligible for donated Microsoft products. Ineligible organizations include the following:

Governmental organizations or agencies.
Educational institutions, including K-12 schools, colleges, universities, and trade schools.
Healthcare organizations, including hospitals, healthcare networks, health plans, ambulatory healthcare services, home healthcare and assisted living healthcare organizations, health research organizations, and laboratories. Exceptions include independent nonprofit organizations with the following missions: community, behavioral and women's health clinics; hospices; emergency services; and blood, tissue and organ banks.
Professional, commerce, and trade associations.
Professional and semiprofessional sports organizations.
Political, labor, and fraternal organizations.
Refurbishers that will be installing the software on refurbished computers to be distributed or donated to nonprofits or schools. Please visit the Registered Refurbisher Program.
Nonpublic, non-501(c)(3) libraries, including private libraries, school libraries, specialty libraries, armed forces libraries, and libraries in government agencies.

Terms of service: Organizations that request Microsoft products must agree to any applicable terms of service.
Amendments: Microsoft reserves the right to supplement or amend these eligibility guidelines at any time without notice.
Anti-discrimination policy: Microsoft values and respects individual and cultural differences and is committed to providing an inclusive environment that is welcoming and free from discrimination. Therefore, organizations are not eligible to participate in this program if they have a policy or mission of discrimination in hiring, compensation, promotion, termination, retirement, training, programs, and/or services based on race, color, sex, national origin, religion, age, disability, gender identity or expression, marital status, pregnancy, sexual orientation, political affiliation, union membership, or veteran status. The only exception to this policy is for religious organizations that are exempt from laws that prohibit such discrimination.
FAQ: For more information about Microsoft's resources for nonprofits and program eligibility, see its Nonprofit FAQ.
Product distribution:

Products will be distributed under this program to qualifying organizations and libraries only, not to individuals.
Products are intended only for use by paid nonprofit employees and unpaid full-time equivalent (FTE) staff who have material day-to-day managerial, operational, and fiduciary responsibilities, and who will not use the license for personal income generation. Volunteers, members, and beneficiaries of the nonprofit are not eligible for nonprofit licenses and subscriptions
Recipient organizations may not transfer or resell Microsoft products to other organizations, including partner nonprofits or legally independent sister organizations.
Microsoft products may not be installed on computers that will be given to or sold to other organizations or individuals, even as part of a charitable program.

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