Microsoft Office 365 Nonprofit Tips Using OneDrive for Business and SharePoint Online Susan Hope Bard - April 22, 2016 In today's nonprofit environment, collaboration is a key ingredient in the recipe for success. The right tools can help your organization collaborate faster and more efficiently. If you've ever teamed up on a project that involved multiple stakeholders and multiple documents, you know the pain of emailing documents back and forth. Tracking changes and comments through email attachments from everyone who wants to contribute to the end product (and it always seems that everyone has something to contribute) is nearly impossible. That's where SharePoint Online and OneDrive for Business can help.The Benefits of Online Tools Microsoft Office 365 Nonprofit provides organizations with convenient, easy-to-use, online services to house personal or shared documents that can be easily uploaded, viewed, checked in/out, edited, and synced on a hard drive.Files or media you store in an online solution like OneDrive or SharePoint are backed up regularly and stored in multiple locations. That means your data is much less likely to be lost than, say, data stored on a flash drive that can get misplaced, destroyed, or eaten by your dog. Yes, much to my chagrin, that last one really happened to me.Office 365 Licensing Options for Your NonprofitSo how can you get Office 365? Great news. Microsoft offers five licensing options for nonprofits. Let's learn a bit more about licensing options from Sam at Tech Impact.There are two plans that are available to eligible nonprofits for free, and three discounted plans. View Video Comparing SharePoint Online and OneDrive for BusinessSharePoint Online and OneDrive for Business help you manage and share documents with co-workers. They also keep your team in sync with shared document libraries. Let's take a closer look at SharePoint Online and OneDrive for Business so we can compare features and functions. Ben from Tech Impact will take us through a quick overview. View VideoOneDrive for Businessreplaces your home drive or My Docs (so you don't lose data if your computer crashes or your dog eats your flash drive)houses documents or files that are in progress and are not yet ready for public distributionprovides each user 1 TB (terabyte) of storage online. One TB is equal to 1,000 GB. An enormous amount of space!SharePoint Online's advantages includesharing files or media for multiple people to access (for example, shared images that multiple departments use)allowing you to check out/in filesproviding you space to collaborate on filesa location to store important organization-wide informationthe ability to request to share a file So now that we know the differences and advantages of Microsoft's OneDrive for Business and SharePoint Online, let's look more closely at a few commonly used functions.Ways to Share Files in SharePoint Online and OneDrive for BusinessSharePoint make it easy for your organization to share files without losing edits or changes made by your co-workers. Let's say it's the end of your fiscal year and your marketing or communications team is preparing an annual report for your board and publication. The team wants everyone to contribute copy and images.There are several easy and simple ways to share your files in SharePoint with someone in your organization:Share a link to your fileShare access to viewShare your file with full access to edit and change the fileWhat about if you need to share a file from SharePoint with someone outside your organization?Sam from Tech Impact describes a few ways to share files here. View VideoStay tuned for more tips and benefits of Microsoft's Office 365!Learn More About OneDrive for Business and SharePoint Online Information and tutorials on using OneDrive for Business Information and tutorials on using SharePoint OnlineView Our Other Microsoft Office 365 Videos and Tips More Microsoft Office 365 Nonprofit Tips for Collaboration Tips for Setting Up SharePoint Online Tips for Staying in Sync with Microsoft Office 365 Power Up Your Organization's Data with Microsoft Power BI Increase Your Nonprofit's Security Using the Microsoft Cloud This work is published under a Creative Commons Attribution-NonCommercial-NoDerivs 4.0 International License.