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RFP Library

Tips and sample RFPs for your nonprofit, charity, or library

RFP Library 
TechSoup - February 02, 2012
Selecting the right technology service or vendor can be challenging and costly. Fortunately, you don't have to do it unprepared. Use the resources below to learn about the request for proposal (RFP) process and to see other organizations' sample RFPs.

Selecting the right technology service or vendor can be challenging and costly. Fortunately, you don't have to do it unprepared. Use the resources below to learn about the request for proposal (RFP) process and to find examples of RFPs that show what other organizations have done. Once you've selected a vendor to help you implement the plans in your RFP, view additional resources on how to manage and work with them in the article Managing a Consultant.

RFP Resources

Tips and Techniques

An Overview of the RFP Process
Read some basic considerations for each phase of the RFP process in this updated article from TechSoup.

RFPs: 3 Lessons for Organizations Issuing Them
In this blog post from a nonprofit organization, follow them through the steps they included in their RFP for a website project.

How to Write the Best RFPs
Read tips on how to write a great RFP in this guide that covers the basic criteria to cover when outlining your next nonprofit or charity project.

Personals for Professionals: How to Write a Website RFP
In this webinar presented during the 2010 Nonprofit Technology Conference, two tech professionals walk through the steps for writing the perfect RFP for a website redesign project. Sign-in required to view this recording.

Sample RFPs

Nonprofit Org Web Overhaul: A Sample RFP (136 KB PDF)
In this template for nonprofit organizations and charities seeking a new website, get a full draft of how your project RFP could look.

Thinking About a New Phone System? Sample RFP
TechSoup forum host and nonprofit tech consultant Chris Shipley shared this successful RFP for an organization's new phone system.

Client Management Software: A Sample RFP (83 KB PDF)
When Total Action Against Poverty decided it needed a client management software system, this is the RFP they sent to vendors.

Network Assessment and Upgrade: A Sample RFP (112 KB PDF)
To help clients in their RFP development process, NPower Oregon provides this sample as a starting point.

Web Building: A Sample RFP (212 KB PDF)
Considering hiring a firm to build your website? Use this sample from NPower Seattle as a guide for putting together a solid RFP.

Wiring an Office: A Sample RFP (363 KB PDF)
See what one EMCF grantee included in its RFP for a contractor to install data, voice, and video wiring in its new office. Courtesy of NPower NY.

1 Mississippi Website Redesign (1KB DOC)
Learn howe this campaign builds a constituency of people throughout the ten River states who are ready and willing to proactively protect the Mississippi River.

Image: Proposal diagram, Shutterstock