With Microsoft Publisher 2010 and 2007, you can create and print attractive and effective cards, flyers, posters, reports, invitations, and other materials. And you can stay within budget because:
To illustrate some of the things you can do with Microsoft Publisher, this article describes the steps to create a thank-you postcard. The sample information we use is for an imaginary nonprofit, and the pictures are from office.microsoft.com (so there are few restrictions on their use). You can download the postcard in Publisher format (.pub) and use it to follow the instructions below. You can also download the PDF version to see what would be sent to the printer.
The front and back of the postcard in this example look something like this:
The design specifications are:
When setting up the file for printing, you need to meet the printer's specifications. The requirements below are fairly common for a commercial vendor that prints from PDF:
The first step in creating the sample postcard is to create a blank publication with front and back pages.
Below is a picture of the application window at the end of step 5 above.
The navigation pane in Publisher shows thumbnail images of all the pages in the document. To display a page in the workspace, click the corresponding thumbnail in the Page Navigation pane.
The workspace shows the current page surrounded by the scratch area. Objects such as pictures or text boxes in the scratch area do not show up in the final printed document. The scratch area is common to all pages, so objects in that area can easily be copied or moved into any page of the publication.
The actions to insert, move, resize, or rotate pictures and other objects in Publisher are standard across Office applications and are described in Microsoft Office 2010: New Image Editing Features Bring Docs to Life. The descriptions below are only for actions not described in that other article.
Because Publisher is a page layout program, you need to create text boxes to contain your text.
You can add the vertical line to the text box on the postcard's back in the following manner:
The figure in the center of the front page originally had a white background. To remove that background, you would follow these steps:
Note: With Publisher 2007, use the Set Transparency Color tool of the Picture toolbar.
Adding a border to the picture enhances its appearance by making it look like a printed photograph. Add a border by following these steps:
Take this step if you need to double-check that the resolution meets the printer's requirements.
In our example, we grouped the Thank You! text box with the figure in the center of the front page. Whenever possible, finish editing text and images before grouping them, as some actions are tricky with grouped objects.
Almost all the items on the front side of the postcard overlap. This step establishes what you see in the areas where they overlap.
This section explains how to create a PDF file that meets the printer requirements described earlier.
Note: The Commercial Print Settings button also has an option to manage embedded fonts. This would be useful for a publication with custom fonts, but the example postcard uses only the fonts that came with Publisher.
Note: With Publisher 2007, you need a separate add-in to save as PDF. See 2007 Microsoft Office Add-in: Microsoft Save as PDF or XPS.
Office.microsoft.com offers many articles to help you learn about Publisher and other Microsoft Office applications. To see Publisher in action, view the video Getting started with Publisher 2010.
If you're looking for a printer, check out Should You Use a Green Printer?
Image: Hands reaching, Shutterstock
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