If you have Microsoft Office 2010 or Office 2007, OneNote is probably installed on your computer. But chances are you don't really know what OneNote can do for you and haven't used it yet.
Microsoft OneNote 2010 lets you gather notes and other information and organize it as a digital notebook. The structure is similar to familiar paper notebooks with the added benefit that you can electronically search, reorganize, and share the contents.
Consider these scenarios:
Both Patrick and Autumn had been aware of OneNote for several years, but they only tried it after a colleague mentioned how the software might help them. This article is meant to help you, too, realize ways in which OneNote can help you work smarter and quicker.
In the same way that Microsoft Word lets you create word-processing documents and Microsoft Excel is for creating spreadsheets, Microsoft OneNote allows you to create notebooks.
Notebook organization is flexible and can change as your needs change. For example, you can move pages around within a section, between sections, or to different notebooks.
Because the notebooks are computer files, you can back them up and restore them as needed.
Unlike with paper notebooks, OneNote lets you:
Below is a screenshot of a very simple OneNote 2010 notebook. Earlier versions have toolbars and a slightly different working area but are otherwise quite similar.
To add content to a notebook, you can:
You can use OneNote to keep track of tasks for yourself or for a team.
To Do is a specific style in OneNote. Each To Do item has a checkbox that you can click when the task is complete.
If you share notebooks, all team members can check off their own tasks, so everyone knows the current status. If your organization uses Microsoft Outlook, you can create your Outlook tasks in OneNote.
Depending on the complexity of your projects, you might want to have a separate notebook for each project or type of project. You might have several similarly organized projects, or you might want to share notebooks with different members of different projects. You can have more than one notebook open at one time, so it is easy to move between notebooks as needed.
For projects that don't require a separate notebook, you might choose to give each project its own section. As you work on the project, you can add and organize pages as needed. For very simple projects, you can put everything into a single page.
As you become comfortable with OneNote, you can investigate additional options such as section groups and subpages.
Microsoft OneNote 2010 allows you to password-protect sections. With this function, you can control who has access to certain parts of shared notebooks and protect against unauthorized use of your computer. This can come in handy should you choose to store a list of your login credentials in one of your notebooks.
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