The RCI program at TechSoup offers high-quality refurbished desktops, laptops, and other hardware solutions. Not all systems have the same software and hardware configuration or system restore options, so TechSoup recommends that you review individual product pages to see the specifications of each product.
About the RCI Program
Read more about the recipient agreement, the refurbisher partners, donating to the program, case studies, and the program's environmental benefits.
All refurbisher warranties cover equipment and component failure, including all parts and labor costs, shipping fees, and customer support.
Most products in the RCI program include one-year warranties. You can extend a CDI product's one-year warranty to a three-year warranty at additional cost after you request the product. Select CDI products also include a three-year manufacturer warranty in addition to the CDI refurbisher warranty. You can also request a one-year extended warranty on any desktop product from InterConnection or PCRR. Check the warranty period before requesting an RCI product to ensure that it meets your needs.
The warranty period begins when TechSoup processes the request and communicates to the refurbisher partner to fulfill it. To find this date, visit the Donation Request History page (login required). Locate and click the Details link associated with your RCI request. You can find the shipped date under Product Status.
Refurbisher partners' warranties cover whether laptop batteries will hold a charge for the first 90 days only.
The warranties do not protect products with problems that occur because of installing additional software or uninstalling existing software. It is void if a third party evaluates or troubleshoots the product.
TechSoup recommends that you inspect your product immediately when your equipment arrives. Please keep all packaging until you have confirmed that everything works properly.
Problems with a Request
RCI refurbisher partners are responsible for providing warranties and technical support for their products. Contact the refurbisher partner for any problems with your request.
You can return shipments if
- The equipment is damaged or defective.
- The shipment included the wrong equipment.
Please also contact the refurbisher if
- The shipment is missing an entire product.
- One or more products are missing parts.
You have 14 days from receiving your equipment to place a return request for a replacement or refund. Contact the refurbisher partner for troubleshooting or to return requested equipment.
Shipping and Fulfillment
Since we have more than one refurbisher partner, your products may arrive from different locations and at different times.
We cannot ship to PO Boxes. If your organization's shipping address is a PO Box or is different from its physical location, we will ship your request to your organization's physical address.
After TechSoup approves your request, the refurbisher partner will ship your equipment via FedEx ground within five business days and send you an email with tracking information.
Requesting More than 10 Products
If eligible, your organization may receive an unlimited number of products within a fiscal year (July 1 to June 30), but no more than 10 of any individual product in a single request. Contact email@example.com to make special arrangements if you need more than 10 of an individual RCI product at one time. Arrangements are subject to inventory availability.
When RCI hardware finally reaches the end of its useful life or become obsolete, you have a no-cost, secure, and environmentally safe solution to dispose of it. All hardware received through the RCI program is eligible for free recycling services and pickup.
For information how to recycle RCI hardware, see Free RCI End-of-Life Recycling.
Our partners refurbish equipment built to the high standards of corporations and designed for office applications. Its processors are generally of a higher capacity than those manufactured for home use. These refurbished systems usually last three to five years and experience fewer problems and failures than their consumer-oriented counterparts.
These partners must stand behind their products and adhere to strict quality standards. The equipment failure rate consistently remains below the industry standard for new products. These partners back their equipment with one-year and one-year extended warranties and guarantee it to be clean, free of major defects, and in working order upon arrival. They clean equipment inside and out, replace missing and broken parts, and rigorously test each product.
Like most refurbished computer programs, RCI categorizes equipment based on its condition.
- Condition A: The product meets the highest functional and cosmetic standards of refurbished equipment.
- Condition B: The product may have cosmetic defects that do not affect its operability. Typical cosmetic defects include wear on keyboards and hand-rest areas, minor screen blemishes, and scratches and nicks on the outer case.
All RCI equipment is Condition A unless we specify Condition B in the product name and description.
Windows Computer Categories
TechSoup categorizes each refurbished Windows computer as low-tier, mid-tier, or high-tier in order to help organizations choose the products that best fit their needs.
||High-tier computers can handle resource-intensive tasks such as web publishing, advanced image editing, and video editing and are well suited for faster-paced working environments. They include fast processors and high storage capacities and have higher administrative fees.
||Mid-tier computers can handle complex tasks like basic image editing and creating presentations. They include mid-range processors and storage capacities and have more affordable administrative fees.
||Low-tier computers can handle individual tasks like web browsing, word processing, creating basic spreadsheets, and writing emails. They include slow processors and small storage capacities and have the lowest administrative fees.
RCI program administrative fees include all shipping and handling. Sales tax may apply separately. Read more about administrative fees in the TechSoup Product Donation FAQ.