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About RCI Product Requests

Explore the details of RCI products

Refurbished Computer Initiative Logo
TechSoup - October 03, 2016
Learn more about delivery, large requests, warranties, returns, recycling, quality standards, conditions, and administrative fees.

The RCI program at TechSoup offers high-quality refurbished desktops, laptops, and other hardware solutions. Not all systems have the same software and hardware configuration or system restore options, so TechSoup recommends that you review individual product pages to see the specifications of each product.

About the RCI Program

Read more about the recipient agreement, the refurbisher partners, donating to the program, case studies, and the program's environmental benefits.

Standard Warranties

Most products in the RCI program include one-year warranties. All refurbisher warranties cover hardware and component failure, including all parts and labor costs, shipping fees, and customer support. Warranties also cover whether laptop batteries will hold a one-hour charge for the first 90 days.

You may return any product from the RCI program within 14 days of receiving it for any reason to receive a full refund. You will be responsible for any shipping charges. TechSoup recommends adding insurance and tracking services to your return.

After the first 14 days, but before the end of your warranty, you can contact the refurbisher partner to request a replacement product. The refurbisher partner will first attempt to troubleshoot the issue by telephone or remote desktop connection to determine whether the partner should replace the product. You will receive replacement hardware when the refurbisher partner has approved it. Replacement units carry the remaining time of the original warranty.

Warranties do not protect products with problems that occur because of installing additional software, uninstalling existing software, or any kind of manipulation of the computer's hardware components. Warranties are void if a third party evaluates or troubleshoots the product.

TechSoup recommends that you inspect your product and activate your software immediately when your hardware arrives. Please keep all packaging until you have confirmed that everything works properly.

The warranty period begins when TechSoup processes the request and communicates to the refurbisher partner to fulfill it. To find this date, visit the Donation Request History page (login required). Locate and click the Details link associated with your RCI request. You can find the shipped date under Product Status.

Extended Warranties

You can also request an extended warranty on select desktop products. Check the warranty period before requesting an RCI product to ensure that it meets your needs.

Problems with a Request

TechSoup recommends that you store all of the documentation included with the product in a safe place. It contains important information such as license keys that you may need later.

Refurbisher partners are responsible for providing warranties and troubleshooting for their products. Please have your fulfillment email handy and look for the refurbisher partner label when opening a support request. Labels on desktops are typically on the side or rear of the hardware, and labels on laptops are typically on the bottom.

The refurbisher partner may be able to troubleshoot the problem or replace the product. Contact the refurbisher partner within 14 days if

  • The hardware is damaged or defective
  • There are problems with the preinstalled software
  • The shipment included the wrong hardware
  • The shipment is missing an entire product
  • One or more products are missing parts

To open a warranty claim or for troubleshooting support

  1. Have your request information handy from your fulfillment email
  2. Open a support request

Shipping and Fulfillment

Since we have more than one refurbisher partner, your products may arrive from different locations and at different times.

We cannot ship to PO Boxes. If your organization's shipping address is a PO Box or is different from its physical location, we will ship your request to your organization's physical address.

After TechSoup approves your request, the refurbisher partner will ship your hardware within 10 business days. They will send your shipment tracking number via email. Additional charges and longer shipping times may apply for shipments to Alaska or Hawaii.

Requesting More than 10 Products

If eligible, your organization may receive an unlimited number of products. Contact to make special arrangements if you need more than 10 of an individual RCI product at one time. Arrangements are subject to inventory availability.


When RCI hardware finally reaches the end of its useful life or become obsolete, you have a no-cost, secure, and environmentally safe solution to dispose of it. All hardware received through the RCI program is eligible for free recycling services and pickup.

For information how to recycle RCI hardware, see Free RCI End-of-Life Recycling.

Quality Standards

Our partners refurbish hardware built to the high standards of corporations and designed for office applications. Its processors are generally of a higher capacity than those manufactured for home use. These refurbished systems usually last three to five years and experience fewer problems and failures than their consumer-oriented counterparts.

These partners must stand behind their products and adhere to strict quality standards. The hardware failure rate consistently remains below the industry standard for new products. These partners back their hardware with warranties and guarantee it to be clean, free of major defects, and in working order upon arrival. They clean hardware inside and out, replace missing and broken parts, and rigorously test each product.

Product Condition

Like most refurbished computer programs, RCI categorizes hardware based on its condition.

  • Condition A: The product meets the highest functional and cosmetic standards of refurbished hardware.
  • Condition B: The product may have cosmetic defects that do not affect its operability. Typical cosmetic defects include wear on keyboards and hand-rest areas, minor screen blemishes, and scratches and nicks on the outer case.
  • Condition C: This product may have average wear or more visible cosmetic issues. Typical cosmetic defects include visible scratches on the case and the screen and minor dents.

All RCI hardware is Condition A unless we specify Condition B or Condition C in the product name and description.

Administrative Fees

RCI program administrative fees include all shipping and handling. Sales tax may apply separately. Read more about administrative fees in the TechSoup Product Donation FAQ.

How to Join

Not a TechSoup member?

  1. Sign up
  2. Register or associate with an organization
  3. Request products and services
Join now