QuickBooks helps organizations manage essential financial tasks like paying bills, creating invoices, producing reports, and tracking expenses, contributions, and payments.

QuickBooks Premier 2012, for the small-to-medium-sized organization, allows the installer to select from a general business version or five industry-specific versions:

• Nonprofit Edition
• Contractor Edition
• Manufacturing & Wholesale Edition
• Professional Services Edition
• Retail Edition

Each version includes the features of QuickBooks Premier 2012, plus modifications specifically designed to meet the finance and accounting needs of a particular industry.

Features such as payroll management are available directly from Intuit for additional fees.

Benefits for Organizations

The Nonprofit Edition provides custom features that nonprofit organizations need for grant tracking, budget creation, financial reporting, and IRS Form 990 data. Its capabilities include:

• Providing a chart of accounts that categorizes and views expenses the way IRS Form 990 requires
• Providing reports that show how much money has been contributed and spent to date by donor or by grant
• Creating budgets based on fundraising and expense data and comparing actual income and expenses to budgeted amounts
• Providing business planning and analysis tools, such as the Statement of Financial Income & Expense
• Organizing tax, donor, vendor, employee, and general company information in separate centers while allowing an accountant to simultaneously work on the system

Includes One User License

This product includes one user license. Over a network, up to five users can work with the organization's data at the same time. Each user must have both a user license and a separate installation of the same edition and version of QuickBooks. Organizations that require more than one license can request the three-user version through TechSoup or purchase licenses directly from Intuit.

Compatibility of QuickBooks Data with QuickBooks Versions

Once an organization's data is updated to a new version of QuickBooks, it can't be opened in the previous version. If an organization wants to allow an outside accountant to work with its data, the accountant must have an edition of QuickBooks released in the same year as the organization's.

Support

QuickBooks includes 12 months of free telephone support from Intuit for issues related to downloading or installing the software. Other issues might require a one-time fee or purchase of a support plan.

Choose Carefully

The administrative fee for this product is not refundable, and the product cannot be exchanged.

Obtaining This Product

When your donation request has been approved, TechSoup will send a message to your organization email address with instructions for obtaining and activating this product.

• Hardware:
• 2.0-GHz (or higher) processor; 2.4-GHz recommended
• 1 GB or more RAM for a single user; 2 GB recommended for multiple, concurrent users
• 2.5 GB available hard-disk space (additional space required for data files)
• 250 MB additional hard-disk space for Microsoft .NET 4.0 Runtime, provided in the QuickBooks download
• 1024x768-pixel display with 16-bit color (or higher)
• Software:
• Windows XP with SP3 (32- or 64-bit); Windows Vista with SP1 (32- or 64-bit); Windows 7 (32- or 64-bit); Windows Server 2003; Windows Server 2008; Small Business Server 2008
• For word processor or spreadsheet integration — Word or Excel 2003/2007/2010
• For email and contact integration — Outlook 2003/2007/2010
• For contact integration — QuickBooks Contact Sync, downloadable for free
• For Business Planner functionality — Adobe Reader 5.0 or later
• Other:
• For downloading the product — Internet Explorer 6.0 or later
• For downloading the product and all online features and services — high-speed Internet access (DSL, cable modem, or higher)
• To install the product on a computer — administrator permissions on that computer

• This donation is available only to nonprofits with 501(c)(3) designation and to public libraries. Public libraries must either have valid 501(c)(3) nonprofit status or be listed in the Institute of Museum and Library Services (IMLS) database.
• Eligible organizations may request one accounting product and one accessory product per fiscal year (July 1 – June 30). Accounting products are the various editions of QuickBooks. Accessory products are QuickBooks add-on products such as QuickBooks Point of Sale.
• Donated product will be distributed under this program to qualifying organizations only, not to individuals.
• Eligible organizations must have an annual operating budget of less than $3 million.
• Donations are not available for distribution to legislative, political (except for voter registration), or advocacy organizations.
• Religious organizations without a secular community designation are not eligible to receive software through this program. A secular designation is defined as an organization separate from the church or religious organization that provides services to people regardless of their religious beliefs and does not propagate a belief in a specific faith.
• Participating organizations must use Intuit products for their own charitable purposes and not sell, trade, barter, or auction any of the goods donated. Donated products cannot be used as door prizes or party favors, sold at auctions or in thrift stores, or otherwise distributed outside the organization's charitable purpose to the general public.
• Organizations that advocate, support, or practice discrimination based on age, ethnicity, gender, national origin, disability, race, size, religion, sexual orientation, or socioeconomic background are not eligible to participate in this program. Organizations must be willing and able to attest that they do not discriminate on any of these grounds in order to receive donations.
• Intuit, Quicken, and QuickBooks, among others, are registered trademarks or registered service marks of Intuit Inc. in the United States and other countries.