Q. Why is Mott requiring USA PATRIOT Act compliance?
A. Mott has provided information for its re-granting grantees on the Mott website at
http://toolbox.mott.org. If you have additional questions about Mott’s policy or
decisions, please contact your program officer.
Q. Where can I find out about the USA PATRIOT Act?
A. We encourage you to become more familiar with the potential impact of the USA PATRIOT
Act by reading the following:
Q. Why do you capitalize the letters in USA PATRIOT Act?
A. USA PATRIOT Act is an acronym for Uniting and Strengthening America by Providing
Appropriate Tools Required to Intercept and Obstruct Terrorism Act.
Q. Why are you talking to us about “Data Care”? What does that have to do with
the project?
A. List-checking requires that you have two things in place: A set of data about the
organizations to whom you are re-granting Mott monies; and the ability to compare that
data to the information contained on three main watch lists.
According to the needs assessment CompuMentor conducted with funds from Mott, many
organizations do not have their data in a secure and accessible state. The point of the
Data Care training and assistance is to provide the information necessary to ensure that
data is stable and can be used for list-checking purposes.
Implementing these suggestions across your organization will have broader benefit than
just helping you with list-checking, so we believe this will be time well spent for many
organizations.
Q. You’ve talked about the needs assessment. I think I remember seeing a survey,
but I didn’t reply. So where do I fit in?
A. If you didn’t respond to the survey during the needs assessment, we will be
contacting you or your Mott program officer for specific information to help us better
understand your needs and tailor our assistance to meet those needs. If you’d like to
complete the survey at this time, please contact us.
Q. What if I’d like to use different list-checking software?
A. Mott is recommending and supporting the use of a specific application called Bridger
Insight Web v6.0. If you would like to use a different application for list-checking,
please let us know so that this can be cleared with the Mott Foundation program officers.
Please know that Mott is covering the first year subscription cost for the chosen
list-checking software (Bridger Insight) and may not provide financial support for other
list-checking applications.
Q. List-checking. You keep saying list-checking. What are you talking about?
A. List-checking refers to the process of comparing your grantee lists (those
organizations to whom you are re-granting Mott monies) with terrorist watch lists from the
US government, European Union and the United Nations.
Software applications have been developed to facilitate this process. There are a few
different software options available, but Mott has chosen to recommend the web-based
version of Bridger Insight to their grantees.
Q. How are those lists put together?
A. These lists are put together by various government entities. They are based on
information made available to those governments or organizations. Unfortunately, there is
no detailed information that describes the process for creating these lists.
Q. Does that mean we can’t write checks to anyone who is on the lists?
A. Compliance is a matter of behaviors – not software. To this end, Mott has provided a
series of documents that describe the human procedures that need to be put in place to
ensure compliance. If you have a match during list checking, there are steps that you need
to follow to ensure that you are documenting a match and the process you used to determine
whether or not to still provide funding to that organization. Mott has provided an
explanation and guidelines for this process at http://toolbox.mott.org.
Q. Will the technology assistance providers tell Mott whether or not I’m
following the rules?
A. CompuMentor, NPower and all other technology assistance partners are here to help you
build the capacity you need to meet the list-checking requirements. Along the way, we hope
to provide you with the capacity to better care for your data. We are not here to let Mott
know whether or not you are using the list-checking software – that’s between you and
the Mott Foundation via reporting requirements. We will simply report on whether or not
you’ve attended trainings, the results of your direct assistance visit, and the
evaluation of the technical assistance we are providing.
Q. Does my organization have to participate in the technical assistance?
A. If you do not want to participate in the technical assistance that CompuMentor, NPower,
and other partners are providing, please talk with your Mott Program Officer. We applaud
Mott for putting resources behind building the capacity of the organizations they fund to
meet this new requirement, so we encourage you to take advantage of this free assistance.
Q. How do I learn more about the partners involved?
A. Please visit the project web space at http://www.techsoup.org/mott to find information
about all participating technology assistance providers.
Q. Does Bridger Insight have a yearly renewal fee? And, if so, will Mott be
reimbursing each year? or just the first year?
A. Bridger has an annual renewal fee (about the same as the first year fee).
At this time, Mott is only committing to funding the first year of the
software. They feel that beyond that it is a cost of doing business for the
individual organizations.
Q: My organization hasn't established a Bridger Insight Web v6.0.2 account yet. How do we do that?
A: In order to sign up for this software, please do the following:
- Contact Phillip Benjamin at ChoicePoint, the organization that owns the Bridger Insight Software. His contact information is: (800) 279-7710 Ext.# 5511, Phillip.Benjamin@choicepointprg.net
- Provide Phillip with your organization name, billing address, phone number, and your organization's annual budget (used to determine software pricing). If your organization is purchasing the software from outside of the United States, you will also need to provide your IP address. You can find your IP address by visiting http://www.mywanip.com/ and sending Phillip the 9-digit number that is shown on your screen.
- Make sure to tell Phillip that you are a Mott Foundation grantee that is working with NPower, and that you would like to purchase the online version of the Bridger software (Bridger Insight Web v6.0.2). If asked, you DO NOT need to purchase the additional Identification Verification add-in to the Bridger Software to meet the Mott Foundation's requirements
- Once he confirms the information with you, Phillip will set up your organization up with a primary administrative username and password. It may take up to 3 business days to receive this information, so please plan accordingly.
- As long as you indicate to Phillip that you are a Mott Foundation grantee, you will not receive a bill for the software for the first year's subscription. All invoices should go to the Mott Foundation. If you receive an invoice in error, please contact George Trone (gtrone@mott.org).
Q: Can Bridger be accessed by a dial-up connection?
A: Yes, of course it will be slower. The speed will depend on the speed of the connection and the size of the database, so it's difficult to say exactly how much slower.
Q: What is an open grant?
A: An ongoing grant. Grants usually have a start and end date. If the end date has passed, and the work is finished, the grant is closed.
Q: Does checking apply to re-grants and scholarships?
A: Yes. When you sign a new grant agreement and issue a new grant payment, you should list-check. Likewise, when you give a scholarship you should list-check.
Q: Do we list-check if we pay a third party for conference registration fees for staff from another organization? What about if we support other organizations by reimbursing travel costs, providing meals, etc. when those organizations attend meetings or training? Are all these grants?
A: If in doubt, the safest course of action is to list-check. If the activity primarily benefits the mission and program of the organization or individual receiving the money it is a grant. If the activity primarily benefits the mission and program of the organization donating the money, it is not a grant. Paying a contractor for services is not a grant.
Q: Should we check an organization's official name and its acronym when the acronym is more commonly used.
A: List-check using the full name.
Q: With individual names, do you enter both first and last names separated by a space?
A: It depends how your data is arranged. Many data records have first name in one field and last name in another field. In that case, each name separated by a comma. When the first and last name is in a single field, the two names would not be separated by a comma.
Q: When you have data in different fields in a spreadsheet why do you choose a comma as a delimiter?
A: It's just a data convention. You can use other symbols such as tab, semi-colon, quote comma, pipe, asterisk, or @ sign.
Q: What if we pay one grant in more installments. Do I have to check the grantee each time I pay the different parts of the same grants?
A: Yes, you should list-check every time you write a check.
Q: Should I use the individual's business address or home address?
A: The home address is preferable for an individual. If you have both, you can use both if you want to be very diligent.
Q: Should we write the Hungarian names without accents? And what if a Hungarian organization has an English name? Which one should I use?
A: Because Bridger Online was developed in the US, it doesn't have any other language capabilities. So do the best you can to translate people's and organizations' names into the Latin alphabet.
Q: How frequently do you get hits? Has any Mott grantee actually had any true hits rather than false positives?
A: Almost everyone will get a hit because there are shared names around the world. In all the names Mary Gailbreath checked around the world, she didn't get any true positives. The more complete and accurate your data is, the fewer hits you will have. In the case of Orange Co. Volunteers, you wouldn't document it as a false positive, you'd re-run it with Orange County Volunteers and it would not match.
Q: After checking, the next thing is to confirm. How do I do that?
A: Confirming that a record is a false positive or a match doesn't have anything to do with the software. You would request a copy of a passport, e.g., to confirm that the ID # and birth date does or doesn't match.
Q: In case of a hit, how do we check their drivers license?
A: You ask them for a copy of it.
Q: How do I document a record that doesn't match anything on any list?
A: Print out the .csv list that was checked on a particular date, print out all Hits, and Mott will assume that no hit documentation meant that the org was checked and was all right.
Q: Do false positives still match on the other lists?
A: Accepting a false positive adds it to all other lists. A re-run of the name would mean it wouldn't come up. True positives, however, keep coming up on subsequent runs.
Q: If we have a true positive, will that totally prevent making a grant, or are there exceptions?
A: Mott has said that no grants can be made to an organization or individual that is a true positive. If you have other questions about this, contact your Mott program officer.
Q: What are the Accept List and Deny List tabs that I see on my Bridger Online screen?
A: You have to click on the Screen button before you see any results in these lists.
The Accept List should get populated when clicking on the Add to Accept List button for documented
false positives. The online training you participated in (or will participate in) does not cover how
to review that list, and we don't expect that it will be necessary for you to use it.
The Deny List will always be blank when following our suggested workflow because you select the
"Reject Transaction" code. We don't also suggest that you add the organization or individual is identified
as on the terrorist watch list, it seems highly unlikely you will try to grant to them again. You certainly
could choose to add them to the Deny List. This action is not covered in the online training.
Q. I have questions that aren’t on here. How can I ask them?
A. Zack Hedling can direct you to the appropriate resources and help get an answer. Please contact him at:
Email: mott@compumentor.org
Phone: From inside the United States: 800-659-3579 or 415-633-9368
From outside the United States: + 1-415-633-9368
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