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The Microsoft Software Donation Program

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​The Microsoft Software Donation Program at TechSoup provides a wide variety of software to nonprofits, charities, faith-based organizations, and public libraries throughout the United States.

The Microsoft donation program is one of TechSoup's most popular resources. You can choose from hundreds of professional and enterprise Microsoft products for your organization.

Which Versions of Microsoft Software Are Available?

The names of products in the Microsoft donation program don't include version numbers. When you receive a product donation, you can choose to download the current version of the software or the previous version. You can find out which version is the current one in the Microsoft Title Groups document. In addition, you can download the software in any language that's available.

Eligibility and Restrictions

Consult the eligibility and restrictions page to review your organization's eligibility to participate in this program.

Microsoft provides nonprofits and libraries with a maximum allotment of product donations that can be requested per two-year cycle.

For detailed explanations of the quantity of products you can request, special rules for software donations to public libraries, and specific procedures to follow for returns, see the Microsoft Software Donation Program – Eligibility, Allotments, and Returns page.



Microsoft Licensing Information

Volume Licensing

Licensing Details

When you request a volume license product through TechSoup, you're actually requesting a license, not the product itself. Volume licenses are different from licenses for retail products primarily because they can apply to different versions of the software, can include Software Assurance benefits, and have different product use rights.

For more information, see Licensing Details for Microsoft Donations.

Server Licensing

You'll come across three basic licensing models for Microsoft server products.

  • Server Operating Systems and Server/CAL models: include licenses for the server and users or devices that connect to it.
  • Per Processor/Per Core model: includes only server licenses that are valid for a certain number of processors or cores in a single server.
  • Management Servers model: includes licenses for the server and for servers or nonserver operating systems that are being managed. 

Server operating systems and server applications can run in either physical or virtual operating system environments (OSEs).

For detailed licensing information on individual products and product families, see Microsoft's Product Licensing Search page or TechSoup's Guide to Microsoft Server Licensing.

Dynamics CRM

Dynamics CRM is a CRM (customer relationship management) server application designed to run on Windows Server or Windows Small Business Server in conjunction with Exchange Server. Dynamics CRM is available in two editions: CRM Server and CRM Workgroup Server.

CRM Server operates under the Server/CAL licensing model and allows organizations to maintain multiple CRM databases on one server with just one server license. There are also five types of client access licenses (CAL) and an external connector license.

CRM Workgroup Server is a specially licensed edition of CRM Server and does not operate under the Server/CAL licensing model.

For more information, see TechSoup's Guide to Dynamics CRM Editions and Licensing.

Exchange Server

Exchange Server is a server application providing email functionality, group scheduling, discussion groups, team folders, and mobile and web access. It is available in two editions: Standard and Enterprise. The Standard edition allows up to five mailbox databases, while the Enterprise edition allows up to 100.

Exchange server is licensed under the Server/CAL model. Some of Exchange Server's product functionality depends on whether an organization requests Enterprise client access licenses (CALs) in addition to Standard CALs. Both Standard and Enterprise CALs can be used with either server edition, but the Enterprise CALs can be used only in conjunction with Standard CALs.

For more information, see TechSoup's Guide to Exchange Server Editions and Licensing.

SharePoint Server

SharePoint Server is a server platform for information sharing, collaboration, and content management. You can use it to set up and manage intranet sites or portals.

SharePoint Server is licensed under the Server/CAL model. Some of SharePoint Server's product functionality depends on whether an organization requests Enterprise client access licenses (CALs) in addition to Standard CALs. Enterprise CALs only need to be requested for users or devices that need to access certain additional features.

SharePoint Foundation is a collaboration platform and foundation for building web applications. It is available free of charge from Microsoft. All of the features in SharePoint Foundation are also available in SharePoint Server.

SQL Server

SQL Server is a relational database server application offering tools for data storage, management, analysis, and reporting. It's available in two editions: Standard and Enterprise.

The Standard Edition of SQL Server is available with either server/CAL or core-based licensing. The Enterprise Edition is only available with core-based licensing.

For more information, see TechSoup's Guide to SQL Server Editions and Licensing.

System Center

The products in the System Center family help manage physical and virtual information technology environments across datacenters, client computers, and devices.

To use System Center software, you need the appropriate server MLs for the servers being managed or monitored and client MLs for all the end users or devices being managed. Server and Client MLs are primarily available through bundled suites: System Center 2012 Standard and System Center 2012 Datacenter.

For more information, see TechSoup's Guide to System Center Products and Licensing.

Windows Server

Windows Server is an operating system that enables a server to handle network roles such as print server, domain controller, web server, and file server, and to be the platform for separately acquired server applications such as Exchange Server or SQL Server. It is available in Standard, Datacenter, and Essentials editions.

The Standard and Enterprise editions of Windows Server use a processor-based licensing model, with each license allowing up to two physical processors on a server. Users or devices require CALs to access the server software.

The Essentials edition supports a maximum of two processors and and CALs aren't needed. This means the maximum of 25 users and 50 devices can't be exceeded.

For more information, see TechSoup's Guide to Windows Server Editions and Licensing.