Tips for Staying in Sync with Microsoft Office 365 Take advantage of video chat; share and sync files easily Susan Hope Bard - June 06, 2016 Are you in sync? We're not talking about the '90s band, but rather how to use Microsoft Office 365's features to get in sync with your co-workers and peers. In fact, syncing has never been easier — from video chatting with your remote colleagues in Skype for Business to installing the OneDrive for Business sync client. Stay in Sync with Remote Co-workers Using Video ChatOne great way to stay in sync with your co-workers is to use the Skype for Business video chat feature. This feature is particularly useful for those who work remotely or perhaps reside in another city, state, or country. Video chat lets you see and hear your co-workers during a one-on-one meeting or group conversation. Video chatting helps teams develop more personal connections and share desktops and presentations.Some of the benefits of using Skype for Business to video chat includeVideo chatting with all of your contacts — both internal and external colleaguesSharing presentations and desktops while chattingUsing video chat on any device — PC, Mac, tablet, or smartphoneGroup video and audio calling for up to 250 peopleWatch as Linda from Tech Impact demonstrates how to use the video chat function in Skype for Business. View VideoOne Step to Sync with OneDrive for BusinessMany staffers in nonprofit and library land have to do it all — from serving as ad hoc IT managers to taking out the trash. That means you need fast and simple methods to integrate technology that will enable you to work smarter. That's where the next generation OneDrive for Business sync client comes in. It lets you easily connect and sync files from your OneDrive for Business — the place online where you can store, share, and sync your work files. You can update and share your files from any device with OneDrive for Business as well as work on Office documents with others at the same time. (Click here to watch a quick overview of the difference between OneDrive for Business and SharePoint Online.)Benefits of using the OneDrive sync client includeStaying connected at work and at homeSecured storage onlineConnecting and syncing files from your OneDrive for BusinessAbility to co-author, edit, and share documents from Office apps (web browser-based versions of Microsoft Office applications: Word, Excel, PowerPoint, and OneNote) when you're using Office 2016 Easily adding different accounts Selective folder syncing — choose which folders you wish to syncAllowing users to work on offline copies of documents in their organization's online libraries Expanded syncing capacity — ability to have more than 20,000 items in your library and sync to your computerEasily accessing your files on any device — PC, Mac, Android, and iOSYou can install and set up your OneDrive sync client with a few simple steps! (The sync client is a piece of software that accesses a service made available by Microsoft's servers, enabling you to easily sync.)Ben from Tech Impact shows how to painlessly install and set up your OneDrive sync client. View Video Go to Microsoft to install the OneDrive sync clientHow to Check Out Documents in SharePoint OnlineNow you know how to download the OneDrive for Business sync client and are all set up for video chat. Next, let's explore how to stay in sync with co-workers when editing documents — from work, home, or mobile devices.Tracking who modifies documents and what changes they made helps maintain oversight of important organizational files. This is easily done using the check-out feature of SharePoint.Checking files in and out in SharePoint online is simple. Watch Ben from Tech Impact explain the process and advantages of the feature. View VideoA few tips to remember when checking files in and out:No one else can edit a file while it is checked out to you. While the file is checked out, others can only see the most recent version of the file. The file will be read-only.Changes made during check-out are only visible once you check the document back in.If you want to simultaneously edit a document with other authors (use co-authoring), just open and edit the file. Do not check it out. View our article and short clip that addresses co-authoring.If you don't want to save your changes, you can choose to discard your check-out when checking a document back in to SharePoint Online.Occasionally one of your co-workers (or even you) may check out a file and forget to check it back in. Your SharePoint Online administrator can step in and check the file back in for others to view and edit. Microsoft has curated a series of frequently asked questions about checking out files.How to View and Restore Older Versions in SharePoint OnlineMicrosoft understands that we all make mistakes or sometimes need to revert to an earlier version of a shared file. It has created an easy-to-use process for viewing previous versions and seeing the history of a document, including authors, edits, and changes.Viewing and restoring a previous version of a document allows users toAccess the original file for comparisonRemind yourself or co-workers of a decision that was madeDocument milestones in a projectCorrect errors and mistakes made by editors of the file (including you)See who made changes to each version Watch as Ben from Tech Impact explains how you can view and restore previous versions of a file in your SharePoint online library. View VideoCheck out Microsoft's tips for turning on your document library version history to learn more. View Our Other Microsoft Office 365 Videos and Tips Microsoft Office 365 Nonprofit Tips More Microsoft Office 365 Nonprofit Tips for Collaboration Tips for Setting Up SharePoint Online Power Up Your Organization's Data with Microsoft Power BI Increase Your Nonprofit's Security Using the Microsoft Cloud This work is published under a Creative Commons Attribution-NonCommercial-NoDerivs 4.0 International License.